Speakers FAQ

When will the final schedule and assignments be posted?

  • The schedule will be ready for preview on the NER website by the beginning of April. Dedicated presentation timing specifics will be sent directly to the corresponding author listed in Papercept.

What if I am unable to attend and/or present my podium presentation or poster presentation?

  • EMBS enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”, compiled by the Society. The “no-show” papers will be removed from the Master DVD and noted as “Author unavailable for presentation” prior to submitting to IEEE for inclusion in Xplore. The “No Show List” will also be made available to all EMBS conference organizers, who can reject submissions from these authors in the following two years, based on their past negative impact on an EMBS conference.
  • The no show formmust be completed and submitted by the corresponding author of any paper that has been included in the NER’21 program if the corresponding author or any co-authors are no longer able to attend and present the paper at the conference. If we do not receive the completed no show form, and you do not attend NER’21 and present your paper, you will automatically be subscribed to the Society no show list.  If you are not able to attend, a co-author may present in your absence. To substitute your registration, please complete the Substitution Form.

When will the final technical program schedule be posted?

The technical program schedule is now live! Click here to access the schedule.

IMPORTANT: ALL TIMES LISTED IN THE TECHNICAL PROGRAM SCHEDULE ARE CENTRAL EUROPEAN TIME ZONE.

My 4-page contributed paper was accepted and scheduled as a Lecture/podium Presentation, now what?

  • You will be receiving an official invitation to join our virtual platform in early April, where you can update your speaker profile, or any related materials to your session.
    • This will only be for registered speakers. If you will not be registering to attend the conference, your name will be listed in agenda/session details but there will be no profile to setup.
    • IMPORTANT: the NER/EMBC Executive Office will upload the final, copyrighted version of your paper to the virtual platform, so no action is required from the authors to do so.
  • Only registered speakers will have access to the virtual platform.

How will the lecture presentation be presented?

  • Accepted 4-page contributed papers will be grouped with (5) other papers in a similar topic area during one of our 2-hour lecture/podium presentation time slots during the event.
  • Each paper will be allotted 15 minutes to present their material and will also include 5 minutes for Q & A (totaling 20-minutes each).
  • Each paper will have one speaker presenting your paper; the corresponding author assigned in Papercept. This person will receive additional communication on acquainting themselves within the virtual platform and preparing for the presentation.
    • IMPORTANT: If the Corresponding Author is unable to attend or present, a co-author may present in their absence. Please complete the Substitution Form to confirm the alternate presenter’s information as soon as possible.
  • Each lecture/podium session will be presented LIVE! Prep webinars and materials on how to best present your session will be sent in the coming weeks leading up to the event.

Can I start preparing for my session now?

  • Yes! We encourage that you begin to work on your presentation slides, scripting, or any other materials you wish to utilize in your session for attendees.  Again, please keep in mind your presentation will be limited to 15 minutes so that we can allow for Q & A.
    • The corresponding author in Papercept will need to organize and plan their session presentation with the contributing authors at your own discretion.

My paper was accepted and scheduled as a Poster Presentation, now what?

  • You will be receiving an official invitation to join our virtual platform in early April, where you can update your speaker profile, or any related materials to your session.
    • This will only be for registered speakers. If you will not be registering to attend the conference, your name will be listed in agenda/session details but there will be no profile to setup.
    • IMPORTANT: the NER/EMBC Executive Office will upload the final, copyrighted version of your paper to the virtual platform, so no action is required from the authors to do so.
  • Only registered speakers will have access to the virtual platform.

How will the Poster Presentation be presented?

  • Accepted and scheduled papers categorized as Poster Presentations will be allotted a (1) one-hour Poster Session timeslot. Each poster presentation will have a private virtual meeting room for attendees to join, interact, and ask questions about your poster LIVE. There will be up to 6 other poster presentations available within a similar topic area.
  • Your poster will also be published in our poster gallery, with an option to record on demand audio over it. More details to come in April about this option.

What are the sizing requirements for my poster presentation?

  • For publishing purposes on the virtual site, the poster upload must be a PDF file at highest resolution possible.  The aspect ratio (ratio of width to height) should ideally be set to ’16:9′ the complete poster is limited to one slide only.  That means one single page for your PDF file.  Fonts should be sans-serif (e.g., Arial, Calibri, etc.).  Minimum font size should not be smaller than 6pt.  Additionally, more info about the audio recording that you may put over your poster presentation will be sent in the coming weeks too.

My 1-page abstract was accepted and scheduled as a Mini-symposia or Special Session Presentation, now what?

  • You will be receiving an official invitation to join our virtual platform in early April, where you can update your speaker profile, or any related materials to your session.
    • This will only be for registered speakers. If you will not be registering to attend the conference, your name will be listed in agenda/session details but there will be no profile to setup.
  • Only registered speakers will have access to the virtual platform.

How will the mini-symposia presentations be presented?

  • While you may see a time listed within Papercept, it is up to the organizer of your mini-symposia to define the length of time that you will be able to present, as there are additional papers assigned to the mini-symposium. Each presentation will be presented LIVE and there will be other presentations available within a similar topic area. Please contact your mini-symposia organizer if you have any additional questions about the specific time you will be presenting.
  • Each mini-symposia will have a dedicated Zoom room where presenters and attendees will interact together. The link to access the Zoom room will be included within the virtual platform on the day of your mini-symposia.
  • More information about your dedicated mini-symposia will be distributed in April.

Still have questions?

Please email the NER Event Manager – Laura Bott at LBott@Smithbucklin.com. To ensure full clarity, please reference your paper-ID within your correspondence.