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Registration Fees and Details

Register HERE.

Registration instructions can be found HERE.

Advance registration rates are valid through 5 pm PST, October 8, 2013.

Regular registration rates are valid from October 9 – November 8, 2013.

The author registration deadline is August 20, 2013

Category Advance Rate
(on / before Oct. 8)
Regular Rate
(after Oct. 8)
EMBS Members $650 $750
IEEE Members $750 $850
Nonmembers $800 $900
EMBS Graduate Students $325 $350
IEEE Graduate Students $375 $400
Graduate Student Nonmembers $400 $450
EMBS Undergraduate Students Free Free
IEEE Undergraduate Students $350 $400
Undergraduate Nonmembers $400 $450

All fees are in US Dollars.

Optional Items
Additional welcome reception / banquet ticket – $90
Reception for day pass attendees – $60
Lunch for companion – $50
CD-ROM/USB (additional to 1 that is included) – $75
Day pass (includes lunch, not reception) – $250

 

Visa Info

Do not delay in making VISA arrangements for entry into the United States if needed. Such arrangements are the responsibility of attendees and other participants and may take up to a few months.

How To Obtain a Visa:

Complete information on how to apply for a VISA to enter the US can be found on the U.S. Department of State’s website
http://travel.state.gov/visa/visa_1750.html

Conference Invitation Letter – Authors
If needed, please download the invitation letter via Papercept to apply for Visa to attend NER’13.

To obtain a Visa letter: please log into the paper submission site as “authors” and follow the Option link for each paper;  click on Request an acceptance letter and complete the required fields. The system will then create the letter as a PDF visa letter that can be downloaded and sent with the application. You may need to have your hotel reservations and air travel completed before you apply.

U.S. Point of Contact Information (for visa application purposes):

IEEE Engineering in Medicine and Biology Conference Secretariat,
445 Hoes Lane,
Piscataway,
New Jersey 08854-1331,
U.S.A.
Tel: +1-732-981-3451
Email: d.bernstein@ieee.org

Helpful Links
A step-by-step outline of U.S. Visa application procedures:
http://travel.state.gov/visa/temp/temp_1305.html

Estimated Wait Times
http://www.travel.state.gov/visa/temp/wait/wait_4638.html

More information on the Visa process and a glossary of related-terms

 

Volunteer Opportunity
In exchange for 16 hours of volunteering (you may have the shifts on different days or on the same day), graduate and undergraduate students will get access to the entire conference for free.  For more information about volunteering and to sign up, please contact TBA.

Thank you for contacting us regarding volunteer opportunities. We are not accepting any more candidates. If you had contacted us, we will advise you in October if you were selected.  Thank you.

Refunds – Non-Authors

General attendees (non‐authors) are eligible for a registration refund if the refund is requested in writing prior to October 8, 2013 and will incur a processing fee of $50. There are no registration refunds after October 9, 2013.

Author No Shows

EMBS enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”, compiled by the Society. The “no-show” papers will be removed from the website and noted as “Author unavailable for presentation.” The “No Show List” will also be made available to all EMBS conference organizers, who can reject submissions from these authors in the following two years, based on their past negative impact on an EMBS conference.  If your paper was selected for Student Paper Competition (SPC) and if you are only presenting during that SPC session, your paper will be pulled from the program and Xplore as no substitutes are permitted.

If you will be absent or require a substitution, please use this form.

All attendees – author or non-author

Cancellations must be made in writing by downloading the no-show form on the website and sending it by email to d.bernstein@ieee.org (no phone calls will be accepted). Please allow four to six weeks after the conference for the refund to be provided. Registration fees cannot be transferred to another attendee.

Photography

Attendance at, or participation in, this conference constitutes consent to the use and distribution by IEEE of the attendee’s image or voice for informational, publicity, promotional and/or reporting purposes in print or electronic communications media.  No flash photography will be used.

Video recording by participants and other attendees during any portion of the conference is not allowed without special prior written permission of IEEE.

Photographs of copyrighted PowerPoint or other slides are for personal use only and are not to be reproduced or distributed.  Do not photograph any such images that are labeled as confidential and/or proprietary.

Non Discrimination Policy

 IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws.  For more information on the IEEE policy visit, http://www.ieee.org/about/corporate/governance/p9-26.html?WT.mc_id=hpf_pol